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ACES stands for ÑÇÖÞÉ«°É Compliance and Ethics Systems. This system enables applicants to:
-ÌýÌý ÌýDraft and submit a brand-new application in the following areas:

• Gene Technology/Regulated Biological Materials
• Human ethics
• Animal ethics

-ÌýÌý ÌýAmend an existing application
-ÌýÌý ÌýDuplicate an existing application
-ÌýÌý ÌýTransferring an application to another user

It also has a 'reviewer' access interface which allows predetermined roles to:
- Review assigned applications
- Added comments and request changes
- Approve applications
- Review application within committee meetings
- Issue approval documentation

All existing University of ÑÇÖÞÉ«°É academic and professional staff, research students, affiliates, conjoints and adjuncts will automatically be granted access to the platform. No registration is required. You can log in by clicking on the University Login button on the login page.
External users: If you are an external user (collaborator), please contact the relevant Research Ethics or Compliance Officer who will set you up with an account.

Each area, whether it's Animal Ethics, Human Ethics, Compliance will specify when the system goes live and will indicate when we will stop accepting applications the old way. If you have any concerns, please speak with relevant Ethics or Compliance Officer.

We will be running with both systems for majority of 2025. For any applications that are existing or in-train in Research Master will remain in that system. Please submit any amendments with the associated platform that the application started with.Ìý

As the project was approved within Research Master, it will stay in Research Master. Please follow the usual process to submit an amendment. Any applications started in the new ACES system, please only use that system moving forward.Ìý

We strongly recommend you reach out to the relevant Ethics or Compliance Officer, they can guide you towards which one is best suited to your research project. Keep in mind, every application will initially be screened before proceeding to a reviewer. This is to make sure the application is appropriate and has the required information to proceed.Ìý

This data is pulled from the university system. Please use the following form to make any amendments: The University of ÑÇÖÞÉ«°É phone directory.

When you go to submit your application, a ‘Completeness Check’ will occur to ensure you have completed all mandatory questions. Please ensure all the amendments that are listed has been made before submission.Ìý

To print an application form (without supporting documents), open the relevant application; click Print in the left-hand action panel.

To print an application form and all supporting documents, open the relevant application; click the Documents tab, then click Download all as PDF.

If a project was shared with you by mistake, or if you no longer require access to the project, you can reject the project in your Shared folder by clicking Reject on the right-hand side of the relevant project. Please note this does not remove you as an investigator from a project. If you want to be removed as an investigator, please contact the CI and ask that they submit an amendment to remove you.

If the users name is not found using the search function, they need to log in and out of ACES to activate their profile – they will then appear in the search list. Please note that external/non-University of ÑÇÖÞÉ«°É investigators cannot be searched for in the University of ÑÇÖÞÉ«°É directory and must be manually added in the correct areas.Ìý

Listing an investigator in the relevant personnel section of the form does not automatically give them access to read the application. Applications must be ‘shared’ with all listed investigators. You can also assign permissions to edit an application and to submit amendments or reports. To do this, click on ‘Roles’ and add the email address of the person you would like to share the project with.

If your project has been approved, you will need to submit an amendment to remove investigators. See Section XX Submitting an Amendment, for instructions on how to initiate an amendment. Once a project is unlocked you can remove investigators by clicking ‘remove’ beneath the relevant person you wish to remove.
For mandatory roles, e.g. Deputy CI, Person Responsible for Animal Care, you cannot remove the person listed. Instead, you will need to use the ‘Search User’ bar to enter the name of the person who will be taking on the role. Once selected, this person’s details will overwrite the details of the original investigator listed in the contact block.Ìý
If the person you are trying to remove is the only person listed in the section i.e. if there is only one student listed, and you are trying to remove this person, you will not see the remove button. Instead, you’ll need to untick the relevant tick box above to remove the section from the form.
After amending personnel, you should review the Collaborators tab to ensure that only the required people have access to your project. You may need to remove access to any investigators no longer involved in the project.Ìý

Folders can be created to organise your work area (the homepage). Located in the navigation panel (top left), there is an option to ‘Create Folder’. Click this and follow the prompts to create and name the folder. Once the folder has been created, click and drag the projects from the projects list into the folders where you would like them to appear.

The Project Owner (Chief Investigator) must be the lead University of ÑÇÖÞÉ«°É Supervisor with overall responsibility of the project. This cannot be a student.

Projects already shared with you will be listed in the projects list in your Work Area (Homepage). The Owner listed is the Chief Investigator. Projects can also be viewed in the Shared folder.
If a project was shared with you by mistake, or if you no longer require access to the project, you can reject the project in your Shared folder by clicking Reject on the right-hand side of the relevant project. Please note this does not remove you as an investigator from a project. If you want to be removed as an investigator, please contact the CI and ask that they submit an amendment to remove you.

Office of Research Ethics, Compliance and Integrity (ORECI)

T: +61 8 8313 4417 or E: recu@adelaide.edu.au